Introduction
Between digitalisation, the rise of remote work, and the growing need for flexibility, businesses and freelancers alike are seeking new solutions. This is where shared workspaces come into play. More than just a simple place with desks, these spaces embody a cultural revolution: working differently, together, but freely.
The phenomenon accelerated after the pandemic, with a collective awareness: employees want less commuting, more autonomy, and above all, a healthier work-life balance. Coworking spaces, open-plan offices, and other third places have thus seen their popularity soar. Gone are the traditional partitioned offices; welcome to collaborative, warm, and stimulating spaces, where temporary colleagues sometimes become valuable allies. This is not a passing trend. It is an intelligent and human response to a professional world in search of meaning.
Definition and typology of shared workspaces
Coworking, flex office, open plan: what are the differences?
These terms are often confused, yet each has its own characteristics.
Coworking is the archetype of the shared space: a place where freelancers, startups, and businesses come together to work side by side, in a relaxed atmosphere, often with unlimited coffee and community events.
Flex office applies more to businesses. Here, there are no more offices assigned for life: employees settle where they want, according to their current needs. This is also referred to as hot desking, where a desk is occupied for a few hours or a day, then freed up for someone else.
As for open space, it refers more to a layout: a large area without partitions, conducive to communication... but sometimes noisy. It is often integrated into a coworking space or a flex office, as a component of a larger collaborative environment.
Third places : at the crossroads of work and social connection
A rapidly growing concept, third places blend professional, cultural, social, and educational activities. They are hybrid spaces, at a crossroads, that host shared offices, creative workshops, cultural spaces, and even shared kitchens! They embody a broader vision of work: more human, more rooted in the community. You encounter digital nomads, artisans, trainers, artists... an entire ecosystem that fosters innovation and unexpected synergies.
Hybrid and modular spaces : maximum adaptability
Today, a shared workspace worthy of the name must be modular. Why? Because needs are constantly changing: client meetings in the morning, focused work in the afternoon, brainstorming workshops at the end of the day. These places therefore include shared meeting rooms, relaxation areas, quiet zones, and sometimes even studios or gaming areas ! The watchword: adapting to all uses. The result? We work better, more freely, and above all, in a professional environment that inspires.
The advantages of shared offices
Cost reduction through occasional rental
One of the major attractions of shared workspaces is their cost. Indeed, opting for a flexible lease or occasional rental often proves to be much cheaper than a traditional commercial lease. There’s no need to invest in furniture, equipment, or high monthly fixed costs. Everything is included: internet, printers, meeting rooms, coffee, cleaning…
For freelancers, independents, or small businesses, it’s a boon. You only pay for what you use, when you need it. Larger companies also benefit. By outsourcing certain teams to satellite offices, they optimise their property costs, reduce their square footage, and gain flexibility for their employees.
A stimulating professional environment
Working in a collaborative space is much more than just sharing offices. It’s immersing oneself in an atmosphere where energy flows. Around you, developers, graphic designers, coaches, consultants… each focused, yet ready to engage. It’s this ambiance that makes all the difference. We step out of the isolation of remote work and reconnect with the world. It is also a constant source of inspiration. We attend talks, participate in meetups, and forge friendships with passionate individuals. And above all, we feed off the ideas of others.
Total flexibility : hot desking
The world is changing, and so is work. Who would have thought ten years ago that one could work on a Monday in Paris, a Wednesday in Lyon, and finish the week in Lisbon? Thanks to hot desking, it is now a reality. The principle is simple: you book a workspace whenever you want, wherever you want. No assigned desk, just an available space to work efficiently.
This system appeals to digital nomads, as well as employees in hybrid remote work. It allows for adaptation to one’s lifestyle, travel, and desires. And above all, it reduces waste: no unused desks sitting empty for days.
Disadvantages and challenges of coworking spaces
Lack of privacy and concentration
Let’s be honest: while shared spaces are perfect for collaboration, they are not always ideal for quiet work. The lack of privacy can be frustrating, especially for those who need silence or who handle confidential matters. In an open-plan office, it is difficult to escape the phone conversations of neighbours or ambient noise. Some places offer soundproof booths or "quiet" zones, but they are not always available or respected.
Then there is the management of personal space. No assigned drawer, no place to decorate as one wishes. This can create a sense of depersonalisation for some. Each person must find the right balance between mobility and personal comfort.
Noise management and cohabitation
Another major challenge of coworking is noise. A video call on one side, an informal meeting on the other, a loud laugh at the back of the room… Even if the atmosphere is generally respectful, there are times when cohabitation becomes complicated. This can hinder concentration, productivity, and even quality of life at work. The best spaces anticipate these problems: noise-cancelling headphones available, quiet zones, and raising awareness among users about the shared living charter. However, it also depends on the maturity of the community and the attitude of each individual.
Risks of disorganisation in open-plan offices
Finally, working in an open-plan office can sometimes lead to a certain organisational blur. No fixed desk, changing colleagues, a less visible hierarchy… As a result, some may feel lost, especially if they do not have good personal management of their time and priorities. This therefore requires a great deal of autonomy, the ability to plan one’s days, to impose schedules, and to structure one’s work. For those who are less organised, this can quickly become a trap.
But beware : these challenges are not insurmountable. They simply require a clear framework, suitable tools (shared calendar, Slack, Trello…), and above all, smooth communication. And once again, the quality of the chosen space plays a key role.
Who uses shared workspaces?
Digital nomads
Welcome to the era of digital nomadism. Workers are no longer tied to an office or a city. Thanks to technology, they can work from anywhere: in the mountains, by the sea, in a café, or better still, in a coworking space designed to meet all their needs.
Digital nomads are no longer rare adventurers. They are now thousands around the world, juggling freelance projects, remote assignments, and personal adventures. And for them, coworking spaces have become essential hubs. Why? Because they offer the perfect combo: fast connectivity, a motivating atmosphere, and often a real professional community where one can build a network.
Startups, incubators, and business incubators
Shared workspaces are true playgrounds for startups. From the early stages of their development, these young companies require flexibility, contacts, infrastructure, but also… collective energy. And what better than an incubator or a business nursery integrated into a coworking space to take off?
Incubators welcome project leaders, providing them with a workspace, as well as mentoring, training, and funding opportunities. The proximity to other startups creates a unique dynamism. Everyone progresses, advises, and supports each other.
As for business nurseries, they allow companies in the growth phase to structure themselves, benefiting from progressive rents and shared services: meeting rooms, secretarial support, registered office, professional events… A true entrepreneurial ecosystem.
Large companies
Large companies are also investing in collaborative spaces. Why? For several reasons. Firstly, to reduce the size of their main premises by relying on satellite offices distributed across the territory. Secondly, to offer more flexibility to their employees. These on-demand offices enable teams on the move, or living far from headquarters, to work under good conditions. This improves the quality of life at work, reduces commuting, and contributes to a more sustainable approach. Large groups also appreciate these spaces for fostering the creativity of their employees. By connecting them with freelancers, startups, and innovators, they break down silos and stimulate innovation.
Choosing the right co-working space
Essential criteria to consider
It’s not easy to navigate through the multitude of available options. So how do you choose the right co-working space? It all depends on your needs, but some criteria are essential.
Flexibility : Can you book by the hour, day, or month? Is the lease commitment-free? Then, consider the atmosphere: relaxed, professional, studious? Take a tour, feel the vibes. This will be your living space for several hours a day; it should reflect who you are.
Included services : Ergonomic desks, of course, but also a fully equipped kitchen, quality coffee, relaxation areas, phone booths, and sometimes nap rooms! Some go further: secure lockers, coaching, events, concierge services.
The community : Is it active? Diverse? Supportive? This is often where the added value of the space lies.
Location : A co-working space too far from your home is likely to demotivate you. Opt for a location close to your residence or well-served by public transport. Cycling or walking are also practical options.
Accessibility : Also consider opening hours (some are 24/7), accessibility for people with reduced mobility, and even the presence of parking or bike racks. A good space is one that is easy to integrate into your professional daily life.
Future Trends in Coworking and Shared Offices
Towards Total Hybridisation of Work
The future of work will be hybrid, that much is certain. We will not go back. Companies are adopting mixed models, combining remote work, in-person attendance, and shared spaces. Employees want more freedom, and employers see this as an opportunity to reduce costs and attract talent. Coworking spaces will therefore diversify even further: multi-site, more specialised (tech, education, health...), integrated into residences or hotels, etc. The office is becoming an on-demand, modular, intelligent service.
The Rise of Professional Hubs in Rural Areas
Rural coworking is on the rise. Gone is the stereotype of the urban freelancer in a Parisian café. More and more professional hubs are setting up in the countryside, in villages, small towns, and unexpected locations.
Why? Because many professionals are fleeing large metropolitan areas, seeking peace, larger housing, and a gentler lifestyle. These spaces offer a connection to the professional world while enjoying a privileged living environment. And it is also a revaluation of territories: these places become engines of local dynamism, creators of social ties, employment and innovation.
Conclusion
Shared workspaces are not just a trend. They represent a genuine revolution in our relationship with work, space, and others. Flexible, stimulating, and human, they meet our modern needs for freedom, connection, and meaning.
Whether you are self-employed, an employee, an entrepreneur, or in transition, there is certainly a coworking space that suits you. And more than just an office, it is often a life experience that you will find there. So why not take the plunge?
Q&A
What is a shared workspace ?
A professional place open to multiple users, allowing for work in a collaborative setting, with shared services such as internet, meeting rooms, coffee, etc.
How much does a coworking desk cost ?
Prices vary: from €10 for a half-day in hot desking to €400 per month for a fixed desk in a premium space. It all depends on the services and location.
Can you book a space for just one day ?
Yes, most spaces offer daily or hourly options. Ideal for freelancers or for occasional travel.
What are the advantages for a startup ?
Flexibility, savings, networking, professional events, a motivating atmosphere… Perfect for launching and growing without heavy commitments.
What is the difference between coworking and flex office ?
Coworking is often open to everyone (freelancers, small companies...), whereas flex office is used internally within a company, without assigned desks.
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