In companies, information circulates quickly sometimes too quickly. Between ignored emails, forgotten meetings, and overloaded messaging tools, it becomes essential to structure internal communication in a clear and accessible way. This is where the notice board truly proves its value. Far from being outdated, it can now be reinvented through modern practices and adapted digital tools.
Too often relegated to a corner of the wall, this medium can become a real strategic lever for information sharing, team cohesion, and employee engagement provided it is used intelligently.
1- Internal communication: a pillar of organizational success
2- What types of notice boards exist today?
3- What are the best locations to install a notice board?
4- Message personalization and targeting: a new approach
5- Complementing notice boards with other internal communication tools
6- Measuring the effectiveness of notice boards
Internal communication: a pillar of organizational success
Effective communication within a company is not limited to sharing information. It helps align teams, build trust, and streamline day-to-day work. It is a key driver of performance and employee well-being.
When information flow is poorly organized, the risks are numerous: misunderstandings, disengagement, loss of time, and even costly mistakes. This is why it is essential to rely on internal communication tools that are reliable, visible, and easy to use. When thoughtfully designed, the notice board can fully fulfill this role.
What types of notice boards exist today?
There are several types of notice boards used in companies today, each with its own advantages and limitations. Below is a clear overview of the main options currently in use:
| Type of display |
Strengths |
Limitations |
|---|---|---|
|
Traditional notice board |
Simplicity, low cost, easy to install |
Less engaging, requires manual updates |
|
Digital display |
More visual, allows animated content, better suited to modern environments |
Requires installation and technical management |
|
Dynamic display |
Remote scheduling, real-time updates, customizable content |
Higher equipment costs, requires a management tool such as those offered by Imagina |
Solutions like Imagina provide a concrete and accessible response to these needs. They make it possible to manage multiple screens remotely, personalize messages according to teams or departments, and automatically refresh information.
Why continue using a notice board?
Even in a fully digital era, the notice board remains a direct, simple, and visual way to communicate messages to a large audience. It has the advantage of being visible, permanent, and non-intrusive.
It helps to:
- Structure day-to-day managerial communication
- Highlight essential professional information
- Centralize internal announcements, guidelines, and news
- Provide a stable point of reference within the work environment
It is also a cost-effective tool, easy to implement, and understood by everyone
What can be displayed?
The displayed content must be relevant, concise, and regularly updated. The goal is not to display everything indiscriminately. Below are some types of information that are particularly well suited:
- HR information: new hires, departures, leave, available training programs
- Safety guidelines: procedures to follow, alerts, reminders
- Internal news: upcoming events, collective results, organizational changes
- Strategic messages: management directions, key indicators, team objectives
Displaying information is also an effective way to strengthen company culture by highlighting values, collective achievements, or cross-functional projects.
What are the best locations to install a notice board?
For a notice board to fulfill its purpose, it must be seen. Choosing the right location is therefore strategic.
The most effective areas include:
- Break rooms or cafeterias: moments when employees are more available
- Building entrances or reception halls: mandatory passageways with high visibility
- Main corridors: frequent foot traffic and good consultation rates
- Production areas or locker rooms: ideal for sharing field-specific messages
It is also useful to diversify locations in order to tailor information to the intended audience.
How can displays be made more engaging?
Poorly designed displays that are too dense or hard to read will simply be ignored. To capture attention, a few simple rules should be followed:
- Use clear and readable typography
- Space out content to avoid visual overload
- Highlight titles with contrasting colors
- Use icons, frames, or visual elements
- Vary formats (short texts, tables, infographics)
Solutions like Imagina also make it easy to integrate modern visual elements that are consistent with the company’s visual identity. This not only improves readability but also strengthens the overall coherence of internal communication.
Message personalization and targeting: a new approach
Rather than displaying the same information to everyone, it is becoming increasingly relevant to target content. Some teams have specific needs, while others do not share the same priorities or constraints.
Dynamic displays make this message segmentation possible:
- By site or department
- By time slot
- Based on internal events
This level of personalization improves the relevance of communication while reinforcing the feeling that information is tailored to each individual.
Complementing notice boards with other internal communication tools
The notice board is only one link in the communication chain. It should be integrated into a broader ecosystem of internal communication tools:
- Intranet: to access in-depth documents or detailed processes
- Collaborative applications: for direct team communication
- Internal emails: for urgent or personal messages
- Team meetings: to expand on and contextualize key messages
It is the consistency between all these channels that ensures smooth and well-structured corporate communication
Measuring the effectiveness of notice boards
Like any tool, notice boards should be evaluated over time. Some useful indicators include:
- Consultation rates, observed on-site or measured through digital tools
- Responsiveness to messages: event participation rates, team feedback
- Regular content updates (frequency and relevance)
- Informal feedback from employees
Some platforms make it possible to monitor displayed content in real time, update it remotely, and measure its effectiveness. This allows notice board strategies to be based on concrete data.
Conclusion
Today, the notice board remains an essential internal communication tool—provided it continues to evolve. It helps structure information, increases the visibility of key messages, and contributes to smoother internal operations.
Modern solutions such as Imagina take this tool to the next level by offering content personalization, smart scheduling, engaging design, and remote management features that enable real-time communication tailored to each company’s needs.
Adopting a dynamic approach to displays means investing in clearer, more effective, and sustainably more engaging communication.
FAQ
Is a notice board still useful in a digital environment?
Yes. It remains complementary to other tools. It enables visible, immediate, and accessible communication for everyone, without relying on a specific digital device.
How often should displayed information be updated?
Once a week is a good baseline. Regular updates help maintain interest and avoid repeated or outdated messages.
Can dynamic displays be used in small and medium-sized businesses?
Yes. Solutions like Imagina are designed to adapt to the needs of small and medium-sized businesses, with simple and flexible setup.
What types of content have the most impact on a notice board?
Practical information (HR, events, safety) is the most frequently read. However, recognition messages and internal news also help enhance company life.
Can notice boards replace other internal communication tools?
No, but they can reinforce them. They are particularly effective for visually and consistently reinforcing key messages shared through other channels.
