The term ‘meeting room’ simply refers to a room dedicated to professional meetings, whether physical or virtual. In a context where organisations are seeking to streamline their exchanges, facilitate collaboration and make their meetings more interactive, the meeting room plays a central role.
This format can take the form of a fully equipped room on the premises, a space rented specifically for an event, or a virtual room accessible from any device. Thanks to modern digital tools such as Imagina, meeting rooms are becoming more interactive, structured and easy to organise.
3- For what types of events can a meeting room be used?
4- Virtual meeting room: a modern alternative
5- What features are available in a virtual meeting room?
6- Our tips for successfully organizing a meeting room
7- Our tips for organizing a meeting room effectively & FAQ
What is a meeting room?
In a professional setting, a meeting room is a space designed to host meetings, workshops, seminars, brainstorming sessions, or training sessions. It can be:
- a conference room,
- a private office,
- a coworking space,
- a modular lounge,
- or a virtual room accessible via videoconference.
Its purpose is to provide an environment that encourages discussion, decision-making, and interaction. Some meeting rooms are simple and functional, while others are equipped to offer an immersive experience (screens, collaboration tools, audio systems, interactive modules, etc.).
Why use a meeting room?
Meeting rooms offer many advantages for companies and organizations:
A neutral, well-equipped space
Ideal for organizing an important appointment, a workshop, or a meeting outside the usual workspace.
More comfort for communication
Participants gather in an environment that encourages focus, creativity, and decision-making.
A friendly setting
Some rooms include lounge areas, relaxation zones, or even catering services.
Total flexibility
Team meetings, training sessions, workshops, sales briefings, coaching sessions… the meeting room adapts to many scenarios.
A solution when the company lacks space
Renting a room occasionally makes it possible to organize an event without internal constraints.
For what types of events can a meeting room be used?
A meeting room can host a wide variety of formats:
- team meeting,
- seminar,
- training session,
- brainstorming session,
- collaborative workshop,
- coaching or mentoring,
- team-building activity,
- study day,
- small-group conference.
It is suitable for both strategic discussions and more informal moments. This setting, often more relaxed, encourages expression, collective thinking, and participant engagement.
Virtual meeting room: a modern alternative
A meeting room is not necessarily a physical space. Thanks to technological advancements, it is now common to organize videoconferences, hybrid meetings, online collaborative workshops, or fully remote interactive sessions. This virtual format is a natural fit when teams are spread across multiple locations or when travel is not possible.
In this context, the virtual meeting room becomes a modern, flexible, and highly effective alternative. With a platform like Imagina, it is possible to bring all participants together via video, encourage interaction through polls and Q&A modules, easily share documents, run dynamic workshops, and follow discussions and outcomes in real time.
What features are available in a virtual meeting room?
Modern tools make it possible to add an interactive dimension to meetings:
- live polls,
- quizzes and multiple-choice questions,
- screen sharing,
- word clouds,
- moderated Q&A,
- interactive documents,
- collaborative note-taking.
Platforms like Imagina simplify the organization of these meetings by integrating all these features into a single space that is easy for everyone to access.
Our tips for successfully organizing a meeting room
Plan ahead
Schedule the date, time, location, duration, and participants.
Prepare the content
Define the topics, presentation materials, and objectives.
Check the technical setup
Whether onsite or remote, test the connection, audio, screen, and tools.
Create engagement
Vary the formats, encourage participation, and include interactive modules.
Use the right platform
With Imagina, organizing an interactive meeting becomes easy — even without technical skills.
Our tips for organizing a meeting room effectively
|
Element |
Description |
|
Definition |
Physical or virtual meeting room |
|
Uses |
Meetings, workshops, training sessions, seminars |
|
Benefits |
Flexibility, comfort, dynamism, collaboration |
|
Formats |
In-person, virtual, hybrid |
|
Features |
Polls, screen sharing, Q&A, videoconferencing |
|
Imagina |
Interactive tools, easy management, centralized access |
FAQ – Meeting Room
1. What is a meeting room in a company?
It is a physical or virtual space designed to host professional meetings, workshops, or training sessions.
2. Can a virtual meeting room replace a physical one?
Yes, especially for remote teams or events that are difficult to gather in person.
3. Do you need technical skills to organize a virtual meeting room?
No. With a platform like Imagina, setup is simple and guided.
4. What types of events can be organized in a meeting room?
Team meetings, seminars, workshops, training sessions, briefs, coaching sessions…
5. How can you make a meeting room more interactive?
By integrating polls, quizzes, live questions, word clouds, or other collaborative modules.
6. Can a virtual meeting room be organized with Imagina?
Yes, Imagina offers an online meeting module with built-in interactivity.
7. Does Imagina help increase participation during a meeting room?
Yes. The interactive tools help engage participants more effectively and streamline communication.
