How to communicate with employees within the company?

Last modification : 07/18/2024 03:26 PM

Why is internal communication important for employees?

Internal communication is fundamental to a company's success, as it creates and maintains a strong bond between employees, promotes collaboration and improves productivity.

In an increasingly complex and diverse working world, it is crucial for organizations to develop and implement effective internal communication strategies that meet the needs and expectations of the team.

Successful internal communication can also contribute to the well-being of teams and the creation of a harmonious working environment, promoting talent retention and professional fulfillment.

The benefits of effective communication

Improved collaboration and team cohesion

Effective communication fosters collaboration and team cohesion by enabling teams to better understand an employee's expectations and the company's goals and values. This helps them to work together in a more harmonious and coordinated way, which can speed up project completion and improve overall company results.

Increasing staff efficiency

Clear, transparent internal communication provides the group with the information they need to perform their tasks effectively. By eliminating communication barriers, employees can focus on their responsibilities, resulting in increased staff efficiency and better overall performance.

Reduced internal conflict

There is no shortage of evidence of the importance of good internal communication. According to a study by Opinion Way, companies that communicate effectively are 50% more productive than those that communicate poorly. Internal conflicts can be devastating for a company, undermining team cohesion and deteriorating the quality of work. Open, honest communication helps to improve communication and resolve problems quickly and constructively, reducing tension and misunderstandings between teams.

Better understanding of employees' goals and expectations

Effective communication ensures that employees clearly understand the company's objectives and what is expected of them to achieve them. This helps them to align their resources with the company's vision, which can improve team commitment and motivation by enabling transparent and effective internal communication with management.

I - Internal communication channels

A) Team meetings

Team meetings are a common and effective form of internal communication within a company. They provide a structured framework for sharing information, exchanging ideas, discussing problems and developing collaborative solutions. Team meetings are also an opportunity to set the tone for the week ahead, or for a specific section of the company.

Human resources can use team meetings to address important issues such as company policies or current projects. They can also share information on benefits and training available to employees.

Finally, team meetings can include reading or project presentations to encourage participation and continuous learning by all team members supervised by management.

The benefits of team meetings

Strengthening bonds between team members

Team meetings enable employees to meet regularly and strengthen their professional and personal bonds. These meetings facilitate cooperation and trust between team members, which is essential for maintaining a positive and productive working atmosphere.

Real-time information sharing

In team meetings, information can be shared and discussed in real time, enabling fast, efficient decision-making. This avoids the delays and misunderstandings that can result from written or asynchronous communication.

Collective problem-solving

Team meetings offer an opportunity to solve problems collectively, drawing on the diverse skills, knowledge and perspectives of team members. Collaborative problem-solving fosters creativity and innovation, which can lead to more effective and sustainable solutions.

B) E-mails

E-mails are a widely used and effective means of internal communication within companies, enabling information to be exchanged and several people to be contacted at once.

Whether sharing updates, sending reports or scheduling meetings, e-mail is a versatile and practical internal communications tool.

The benefits of e-mail

Fast, direct communication

E-mails offer fast, direct communication between employees, without the constraints of time and place. This allows recipients to reply at their convenience, according to their own schedule, facilitating time management and task planning.

Ability to send documents and attachments

One of the key benefits of e-mail is the ability to send documents and attachments quickly and easily. Employees can share files, presentations or reports with colleagues and superiors, enabling rapid access to information and facilitating collaboration on projects.

Easy tracking of exchanges

E-mails make it easy to keep track of exchanges between employees, keeping a history of messages sent and received. This makes it easier to track communications and manage information, avoiding loss of information or misunderstandings. What's more, e-mails can be organized and archived for future reference, making it easier to find specific information.

C) Instant messaging platforms

Instant messaging platforms, such as Slack, Microsoft Teams or WhatsApp, offer a fast and efficient way to communicate in real time with a collaborator.

These tools enable employees to stay connected, share information and collaborate on projects with ease, no matter where they are.

The benefits of instant messaging platforms

Instant, interactive communication

Instant messaging platforms enable teams to communicate quickly and interactively, encouraging informal exchanges and real-time discussions. This facilitates decision-making, problem-solving and the coordination of actions, reducing delays and misunderstandings.

Easy file and resource sharing

Instant messaging platforms offer file and resource sharing capabilities, enabling collaborators to easily share documents, images, videos or links to online articles and resources. This facilitates access to information and collaboration on projects, avoiding the delays and inefficiencies associated with sharing files by e-mail.

Create thematic discussion groups

Instant messaging platforms enable better communication by creating thematic discussion groups, bringing together employees working on specific projects or sharing common interests. These groups facilitate focused communication and collaboration, avoiding interruptions and distractions caused by irrelevant communication tools. By using these messaging platforms, employees can ensure that the message is delivered and received, enabling clear and effective communication.

II - Imagina - An innovative internal communications solution

A) Introducing the Imagina application

Imagina is a communication application dedicated to companies, designed to facilitate and improve messages between employees. By combining several functionalities in a single platform, Imagina offers a comprehensive communication solution tailored to the specific needs of every organization, whatever its size.

Imagina is an indispensable tool for efficient and effective internal communication, offering advice on how to organize and plan messages between employees.

Imagina's key features :

Instant messaging for fast, efficient messaging

Imagina's instant messaging enables teams to communicate quickly and interactively, promoting real-time discussions and problem-solving. This feature facilitates the coordination of resources and decision-making, reducing delays and misunderstandings.

Discussion forums for specific topics

Imagina offers discussion forums dedicated to specific topics or ongoing projects. These forums enable the team to share ideas, information and feedback, fostering collaboration and innovation. Discussion forums also provide a space for asking questions, requesting help or sharing best practices.

File and document sharing made easy

Imagina makes sharing files and documents child's play. Employees can send files directly into conversations or discussion forums, facilitating access to information and collaboration on projects.

Integration with other work tools

Imagina integrates easily with other work tools commonly used by companies, such as calendars, task managers or videoconferencing software. This integration enables information and communication tools to be centralized within a single platform, simplifying workflow and project management.

B) How Imagina improves in-house communication

The Imagina application plays a key role in improving internal communication, by providing a single space adapted to activities between colleagues.

By centralizing communication and facilitating collaboration, Imagina helps to strengthen team cohesion and increase staff efficiency.

The benefits of using Imagina

Simplify and centralize internal communication

Imagina simplifies and centralizes internal communication by bringing together different functionalities within a single platform. This means that employees can easily find the information they need, and quickly access the various internal communication channels, without having to juggle several tools and applications.

Adaptation to specific business needs

The Imagina application is designed to adapt to the specific needs of each company, offering the possibility of customizing functionalities and settings according to the organization's requirements. This ensures that employees have the tools they need, contributing to more effective internal communication and improved collaboration.

Improved collaboration and productivity

By facilitating messaging and collaboration between employees, Imagina fosters a more productive and creative workplace. Team members can share ideas, give advice, solve problems and make decisions quickly and efficiently, resulting in better goal achievement and greater job satisfaction.


🔎  Imagina internal communication tool 


Implementing an effective internal communications strategy with Imagina

A) Plan and organize internal communications

To take full advantage of the Imagina application and optimize internal communication tools, it's crucial to put in place a clear, well-structured communication strategy. Start by planning communication by establishing an internal communication calendar that includes dedicated times for information communications, meetings and follow-up points. This ensures regular and consistent communication between team members.

Hold regular team meetings, whether formal or informal, to share information, discuss issues and make decisions. Use Imagina to plan and organize these meetings, ensuring that they are productive and focused on clear goals.

Define specific goals for internal communication tools, such as improving collaboration, resolving problems quickly or sharing relevant information. These goals can be used to evaluate the effectiveness of internal communication tools and adjust the strategy accordingly.

Adapting internal communications to employee needs

It's important to take into account employees' needs and expectations when implementing an internal communications strategy.

Imagina offers the flexibility needed to customize the interactions and internal communication tools used, according to employees' preferences and the particularities of the company.

B) Evaluating the effectiveness of internal corporate communications

In order to guarantee the effectiveness of the internal communications plan, it is essential to regularly measure results and take employee feedback into account.

Imagina's features make it possible to track interactions and gather valuable data for improving internal communication within the company.

Draw lessons and adjust internal communications strategy

By analyzing the data collected with Imagina, it is possible to identify strengths and areas for improvement in internal communication. This may concern the frequency of messages, the quality of information shared, or even employee involvement in discussions. Based on these observations, the internal communications plan can be adjusted to best meet the needs of employees and the company.

Internal communication with employees is a key factor in a company's success and well-being. The Imagina application offers an innovative, tailored solution to facilitate messages and improve internal collaboration between everyone.

By implementing an effective internal communications strategy with Imagina, companies are able to create a pleasant and productive working environment, while reinforcing team cohesion and fostering employee engagement.

FAQ (Question/Answer) :

1 - Is Imagina suitable for all company sizes?

Yes, Imagina is designed to adapt to the specific needs of every company, whatever its size. The application offers the flexibility needed to personalize exchanges and the communication tools used.

2 - How can I involve employees in using Imagina as a social network?

To encourage employees to use Imagina as a social network, it's important to inform them about the benefits of the application and train them in its use. What's more, it's essential to take their feedback into account and involve them in improving internal communication. In this case, it may be a good idea to open suggestion boxes in order to gather their point of view and better understand their expectations.

3 - Can Imagina be integrated with other work tools?

Yes, Imagina can be integrated with other work tools such as calendars, project management platforms and videoconferencing systems. This integration facilitates collaboration and communication between employees, reinforcing its usefulness as a corporate social network.

4 - How can I measure the effectiveness of social networking with Imagina?

Imagina can be used to track exchanges on social networks, providing invaluable data for assessing the effectiveness of an internal social network. This data can be analyzed from different points of view to identify communication strengths and areas for change.

5 - How can I guarantee the confidentiality of exchanges on Imagina's social networks?

The security and confidentiality of exchanges on social networks are priorities for Imagina. The application implements advanced security measures to protect employee data and guarantee the confidentiality of information exchanged in all cases.


Arthur Josset

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