Introduction
These days, environmental awareness and sustainable development for us human beings have become major issues in all sectors of government, including that of professional events.
The Rio Earth Summit in 1992 played a key role in raising awareness of the impact of our operations on society, and future generations are now at the heart of the concerns of governments, businesses and communities.
In this and other articles, we will examine the main environmental impacts and elements of society's business events, such as conferences, trade fairs, seminars and other business gatherings, and propose solutions to reduce them.
The definition of the concept of sustainable development in a few words is based on the notion of responsibility and reflection: it is a process of change that aims to reconcile the needs of the present without compromising the ability and health of future generations to meet their own needs.
The Prime Minister and leaders around the world have realised the importance and need for this approach, and have integrated health, air and water quality, as well as labour and economic issues, into their actions and projects.
As we shall see in this article, the ecological impact of professional events is an integral part of this issue, and organisers must now take into account the greenhouse effects, CO2 emissions and resources consumed as a result of designing and staging their events.
The relationship between the three pillars of sustainable development: economic, ecological and social must be taken into account in a balanced way in order to guarantee the product of a responsible and sustainable approach.
In order to implement this project-based approach, event organisers must adopt concrete operations and engage in genuine collaboration with all the players concerned, in particular service providers, suppliers and participants. Training and awareness-raising for staff and volunteers are also essential to ensure the success of these actions.
Practices and behaviour must change to limit the damage caused to our world, our planet and to ensure a healthy and viable future for children to come. So it's important to encourage the sharing of best practice and feedback between event organisers to create an emulation effect and continually improve eco-responsible approaches.
Solutions to consider include implementing programmes to reduce waste and save energy, promoting public transport and car-sharing, and selecting service providers committed to an eco-responsible approach. The architectural choices made and the layout of the company's spaces can also be a subject of reflection to help reduce the environmental footprint of the concept of each event.
The various types of business event can thus be rethought and adapted to meet the requirements of sustainable development and the expectations of participants, while offering an enriching and memorable experience for all.
In conclusion, this article highlights the definition and the need for organisers of professional events to take into account the ecological impact of their activities and to adopt concrete measures to reduce it. The introduction of environmental certifications and labels can also be an effective way of enhancing and recognising the efforts made in this area.
Everyone has a responsibility, and it is our duty to preserve our planet and ensure a peaceful and sustainable future for future generations. Governments, businesses, communities and individuals must work together to promote environmentally-friendly practices and support eco-responsible initiatives.
It is crucial to continue raising awareness, informing and training people about society's need to adopt an activity that benefits everyone involved in the organisation and staging of professional events. New technologies, such as digital communication platforms and mobile applications, can be invaluable tools in facilitating the sharing of information and the implementation of best practice in sustainable development.
Finally, it is important to measure the effectiveness of the operations undertaken and to regularly assess the progress made. This will enable us to adjust and improve our eco-responsible approaches and demonstrate the positive impact they have on our environment and society.
By acting together, we can contribute to the preservation of our planet and the well-being of current and future generations, while ensuring the success and sustainability of business events in a constantly changing world.
To quote Antoine de Saint-Exupéry: ‘We do not inherit the Earth from our ancestors, we borrow it from our children’. It perfectly illustrates the importance of an eco-responsible and sustainable approach to the organisation of business events, in order to preserve natural resources and guarantee a healthy future for future generations.
In short, sustainable development is an opportunity to rethink our models and practices, to ensure a better future for all. Organisers of professional events have a key role to play in integrating environmental and social issues into their activities and thus contributing to the transition towards a world that is more respectful of our society and our natural resources.
Environmental impact of professional events
Environmental impact of business events
Business events, while beneficial in many ways, have an undeniable ecological impact. To minimise this impact, it is important to take into account all aspects of the organisation and take concrete action to reduce CO2 emissions, waste production, energy consumption and the use of natural resources.
The education and training of participants and partners is also crucial in encouraging eco-responsible behaviour in professional projects. Workshops and training courses on best practice in sustainable development can be organised, enabling participants to gain a better understanding of environmental issues and become actively involved in reducing their own impact.
It is also important to involve local authorities and environmental associations in the planning and implementation of business projects. These stakeholders can provide valuable advice on strategies to reduce environmental impact and help set up local initiatives to offset CO2 emissions and preserve biodiversity.
Environmental certifications and labels can also be used to encourage event organisers to adopt sustainable practices. Labels such as ISO 14001, LEED certification or the ecodynamic label offer a reference framework for implementing environmental measures and recognising the efforts made by organisers to minimise the impact of their events.
In addition, innovative technologies and digital solutions can be used to reduce the ecological impact of professional events. For example, the use of mobile applications and online platforms for communication and registration management can significantly reduce paper consumption and associated waste.
Finally, it is essential to establish clear and measurable objectives for reducing the environmental impact of professional events and to monitor progress regularly. This enables organisers to assess the effectiveness of their actions and adjust their strategy accordingly.
In short, taking into account the environmental impact of professional events is essential to preserving our planet and ensuring a sustainable future for generations to come. Thanks to concrete operations, rigorous planning and increased awareness, it is possible to reconcile the objectives of professional success and preservation of the environment.
How to reduce environmental impact
Choosing a responsible location and suppliers
Working with local partners
Working with local suppliers for catering, decoration and supplies helps to support the local economy and reduce the carbon footprint associated with transporting goods. Local and seasonal products can also be favoured to offer an authentic taste experience while minimising the ecological impact.
Selecting committed suppliers
Ensure that suppliers and partners share the same vision of sustainable development and eco-responsibility. This can include selecting caterers offering vegetarian and/or organic options, decorators using recycled or sustainable materials, and equipment suppliers complying with strict environmental standards.
Awareness-raising and communication
Raising participants' awareness
Inform participants about the sustainable alternatives available at the event, such as drinking water points where they can refill their reusable bottles, collection areas for materials to be reused or recycled, partnerships with local businesses for recycling and waste recovery, and the availability of healthy snacks and boxed water as eco-friendly options for nutrition and hydration.
Communicating sustainable actions
Highlight the sustainable actions and initiatives implemented during the event to inspire participants and encourage them to get involved. This can be done through information panels, presentations, workshops or digital communications.
Monitoring and evaluating environmental impacts
Measuring and analysing impacts
Establish indicators to measure the environmental impact of the event and analyse the results to identify areas for improvement. These indicators can include the quantity of waste produced, CO2 emissions or energy consumption.
Implement a continuous improvement plan
Based on the results of the assessment, define an action plan to improve the environmental performance of the event and reduce its impact in future editions. This plan should be regularly reviewed and adjusted according to the progress made and new opportunities identified.
In conclusion, by choosing responsible venues and suppliers, promoting environmentally-friendly transport, raising awareness among participants and monitoring and evaluating the environmental impact of their events, business event organisers can make a significant contribution to reducing the ecological footprint of their events. Not only does this help to protect our environment, it also enhances the image and credibility of the event and the organisation in the eyes of participants and partners.
Waste management
Promoting the circular economy
Encourage the reuse and sharing of materials, particularly for stands and decorations, by setting up exchange platforms or partnerships with service providers committed to the circular economy. This approach helps to reduce the ecological footprint of the event and to develop a network of responsible partners.
Raising awareness of sustainable alternatives
Inform participants about the sustainable alternatives available at the event, such as drinking water points where they can refill their reusable bottles, collection areas for materials to be reused or recycled, and partnerships with local businesses for recycling and waste recovery. This communication can be relayed through visual aids, announcements during presentations, or messages on the event's digital platforms.
Encouraging responsible consumption
Offer sustainable promotional items, such as eco-designed goodies or responsible corporate gifts, and encourage participants to adopt eco-responsible consumption habits, such as using reusable cups or cloth bags. These operations help to limit waste production and reinforce the event's commitment to preserving the environment.
Staff and volunteer training
Provide training for staff and volunteers on good practice in waste management, so that they can support participants and help them to adopt responsible behaviour. This approach makes the actions taken more effective and facilitates their implementation on the ground.
By taking measures to reduce waste at source, facilitate sorting and recycling, manage food waste, promote the circular economy, raise awareness of sustainable alternatives, encourage responsible consumption and train staff and volunteers, event organisers can make an active contribution to preserving the environment. These responsible practices also reinforce the positive image of the event and the organisation, demonstrating their commitment to sustainable development and future generations.
Energy consumption at professional events
Using motion sensors for lighting
Install motion sensors in high-traffic areas and conference rooms to automatically switch lights on when a presence is detected, and off when they are no longer needed. This approach saves energy by preventing lights from being left on unnecessarily.
Raising awareness among participants and partners
Inform participants and partners about the measures taken to reduce energy consumption during the event and encourage them to adopt eco-responsible behaviour. This can be done through workshops, posters or online communications.
Using solar energy to power facilities
Install solar panels on the event site or use renewable energy suppliers to power the facilities, thereby helping to reduce the carbon footprint and promote clean energy.
Encourage natural ventilation
Opt for well-ventilated spaces and allow windows to be opened to promote air circulation and reduce the need for air conditioning systems. This measure saves energy while providing a comfortable environment for participants.
Energy audits and performance monitoring
Carry out energy audits before and after the event to identify potential sources of energy savings and implement corrective measures. Monitoring energy performance allows us to evaluate the effectiveness of the measures implemented and ensure that they are sustainable.
By adopting these additional measures, such as using motion sensors for lighting, raising awareness among participants and partners, using solar energy, promoting natural ventilation and carrying out energy audits, business event organisers reinforce their commitment to reducing energy consumption and preserving the environment. These responsible practices also enhance the reputation of the event and the organisation with participants, partners and the market, demonstrating their commitment to sustainable development and the well-being of future generations.
Materials and supplies for eco-responsible business events
Use of sustainable materials
Choose ecological and recyclable materials for stands
Opt for environmentally friendly construction materials, such as FSC or PEFC certified wood, or recycled and recyclable materials, to reduce the ecological impact of temporary infrastructures.
Favour ecological signage
Use eco-designed communication media, made from recycled or recyclable materials, and water-based or vegetable-based inks, which are less polluting than traditional inks.
Opt for sustainable communication media
Give preference to reusable media, such as fabric badges or returnable cups, to limit waste production and promote the circular economy.
Local and ethical suppliers
Work with local suppliers
Working with suppliers located close to the event venue reduces CO2 emissions linked to the transport of goods and supports the local economy.
Ensure that suppliers are committed to sustainable development
Choose partners who incorporate environmental and social criteria into their practices, such as responsible resource management, waste reduction and respect for workers' rights.
Favour eco-responsible catering
Opt for caterers who offer local, seasonal and organic produce, and who implement measures to limit food waste and reduce packaging.
By adopting these best practices when selecting materials and suppliers when organising business events, it is possible to significantly reduce the environmental impact of these events, while at the same time highlighting the company's commitment to preserving the environment and promoting sustainable development.
Conclusion
Now, it is crucial to emphasize the importance of the concept of transparent and effective communication between all actors involved in the professional event society, to facilitate sustainable practices and ensure the success of environmental initiatives.
In addition, adequate training of the teams involved in the organization and realization of professional events is essential to ensure the effective implementation of each ecological practice and the understanding of environmental issues. This training can take different forms and stages, such as workshops, conferences or coaching sessions.
As part of this approach, it is also important to promote a culture of innovation and continuous improvement, Encouraging event organizers to explore new ideas and market resources to implement creative solutions to reduce their impacts on society.
Digital technologies can be an opportunity and play a key role in this transformation, this change of state offers effective tools to facilitate communication, information sharing and coordination of efforts in the term of sustainable development. The use of online platforms for content delivery, webinars or virtual conferences also significantly reduces the carbon impact of participants' travel.
It is also relevant to mention the certification of professional events in sustainable development. International labels and standards, such as ISO 20121, can help organisers structure their approach and ensure that their events are in line with best practices for sustainable development.
In addition, it is essential to regularly assess the effectiveness of actions implemented and report on results achieved to participants, partners and other stakeholders. This approach strengthens the concept’s confidence and credibility of event organizers, while encouraging other actors to engage in similar practices.
Finally, it should be noted that collaboration and sharing of experiences between professional event organizers, companies and institutions is essential to stimulate the need for innovation and foster the emergence of new sustainable solutions.
In summary, the reduction of each bad practice is significant for each professional event. This is an ambitious but achievable goal as we have seen in this article and other articles, This involves several steps and requires the mobilisation of all relevant actors and targets, as well as the implementation of coherent strategies adapted to the society’s model. Adopting green practices, building capacity for constructive dialogue and working together, it is possible to create respectful events with the definition of activity for sustainable development and contribute to building a future that has its needs and more sustainable health for everyone.
FAQ
What are the main environmental impacts of business events?
In order to better understand the environmental impacts of business events, it is also essential to take into account the social and economic aspects that accompany them. The design of such events often generates local economic benefits and promotes the exchange of knowledge and expertise between the various actors involved.
However, these benefits should not overshadow the need for a responsible model concept of natural resources and biodiversity management. Professional event organizers must be careful to use materials and products from sustainable and environmentally friendly sources or activities, such as FSC certified paper, recycled materials or organic products.
It is also important to promote a program, a model of responsible consumption practices among target participants and partners. This may include raising awareness of change and reducing food waste, encouraging the use of reusable containers for drinks and meals, and promoting more environmentally friendly modes of transportation such as carpooling, public transport or bicycles.
The environmental impact of each professional event can also be mitigated through partnerships with local and regional organizations, which work for environmental protection and the promotion of sustainable development. These collaborations can provide event organizers with expert advice and support to implement appropriate environmental measures.
In addition, it is essential to regularly assess the environmental impact of a work event by measuring greenhouse gas emissions, waste generation, energy consumption and other relevant indicators. This assessment provides a better understanding of the environmental issues associated with these events and allows for the adjustment of mitigation strategies accordingly.
Finally, communication and transparency are key elements in raising public awareness and stakeholders' awareness of the environmental issues at professional events. Sharing good practices and results in reducing environmental impact, Organisers can encourage other actors in the sector to adopt similar approaches and move towards a more sustainable and environmentally friendly path.
In conclusion, taking into account the environmental impacts of professional events is a necessity to preserve our planet and ensure a sustainable future for future generations. Through several steps, a model and a comprehensive approach, increased awareness and concerted action by all stakeholders, it is possible to significantly reduce these impacts while providing enriching and quality experiences within society.
How to choose an eco-responsible place for a professional event?
When choosing an eco-responsible place for a professional event, it is important to take several elements into account and adopt a thoughtful and pragmatic approach. Here are some key steps to help you select a facility that is adapted to your needs and environmentally friendly.
Assess the institution’s environmental policies
Find out about the commitments and actions of the site in terms of sustainable development and eco-responsibility. Consult the articles and reports published on their website, and do not hesitate to ask questions to better understand their approach.
Search for environmental labels and certifications
Some establishments have labels or certifications attesting their commitment to the environment, such as ISO 14001 certification, the Green Globe label or the HQE (High Environmental Quality) certification. These labels are a guarantee of quality and eco-responsible commitment.
Analyze resource and waste management
An eco-friendly place must implement practices to manage resources in the long term, such as pillars like reducing water and energy consumption, as well as waste sorting and recycling systems. Please ask for information on these aspects when you are in contact with the institution.
Check eco-friendly transportation options
A professional event often involves large trips by participants. Choose establishments that promote access to public transportation, carpooling or soft modes of transportation such as walking or cycling. This will help reduce the environmental impact of your event.
Opt for eco-friendly service providers and suppliers
Finally, it is essential to choose suppliers and service providers who share your commitment to the environment. Give preference to local businesses and those that offer products and services that are respectful of the planet.
In short, choosing an eco-responsible place for a professional event involves careful thought and consideration of several criteria. By following these steps and adopting an eco-responsible approach, you will contribute to reducing the environmental impact of your event and promote a more sustainable and environmentally friendly model of society.
What are the environmentally friendly alternatives to individual transportation for an event?
To go to an event in an environmentally friendly way and reduce the environmental impact of individual transport, we have several alternatives. Here are some options that are part of a responsible and sustainable approach to limiting greenhouse gas emissions and protecting the environment.
Public transport
Public transport (bus, metro, tram, train) is an environmentally friendly alternative to individual vehicles. They reduce CO2 emissions and traffic congestion. Don’t hesitate to consult the available public transport plans and timetables to plan your trip.
Carpooling
Carpooling is a solution that allows sharing of a vehicle and dividing the number of cars in circulation. This not only reduces greenhouse gas emissions, but also promotes exchanges between participants and helps create a friendly atmosphere around the event. Several online platforms offer carpooling services.
Bike or walk
If the event is near, opt for walking or cycling. They are gentle, environmentally friendly and beneficial to health. More and more cities are setting up adapted infrastructures (cycle paths, pedestrian zones) to facilitate these modes of travel.
Electric or hybrid cars
If you cannot avoid using an individual vehicle, consider an electric or hybrid car. These vehicles emit less CO2 and air pollutants than conventional gasoline or diesel cars. Some cities have charging stations for electric vehicles.
Shuttle programs
Event organizers may set up shuttle programs to facilitate the transportation of participants. These shuttles, which can be electric or natural gas powered, reduce the use of individual vehicles and optimize travel.
In short, there are many and varied environmentally friendly alternatives to individual transportation for an event. They not only reduce the environmental impact of travel, but also promote social cohesion and collective responsibility. Choosing one of these options is contributing to a more environmentally friendly society model for future generations.How can we reduce the production of waste at a professional event?
Waste can be reduced by limiting the production of media, opting for eco-designed packaging and implementing a selective sorting system to facilitate recycling.
What are the best practices to limit energy consumption at a professional event?
Limiting energy consumption at a professional event is a major issue in the context of sustainable development and reducing environmental impacts.
Limiting energy consumption at a professional event is a major issue in the context of sustainable development and reducing environmental impacts. Here are some good practices to optimize energy use and implement an eco-responsible approach when organizing an event:
Choose an eco-friendly place
Choose a location with a sustainable development policy and infrastructure adapted to minimize energy consumption, such as LED lighting, efficient heating and air conditioning systems, and quality thermal insulation.
Use renewable energy sources
Use green energy sources, such as solar, wind or hydro, to provide electricity and minimize the event’s carbon footprint.
Optimize lighting
Equip the event site with low-energy bulbs and lighting control devices, such as presence detectors and timers, to limit the energy consumption associated with lighting.
Manage air conditioning and heating efficiently
Regulate the temperature of the spaces according to occupancy and weather, and ensure that rooms are well insulated to minimize heat losses.
Promote eco-friendly equipment
Encourage the use of eco-designed, low-energy equipment such as LED projectors, energy-efficient laptops or sound systems.
Raise awareness among participants
Inform participants about the energy issues and actions taken to reduce energy consumption at the event. Encourage them to adopt environmentally responsible behaviours, such as turning off lights and electronic devices when not in use.
Measure and monitor energy consumption
Monitor energy consumption during the event to identify the most important items of consumption and implement corrective actions if necessary.
By adopting these best practices, professional event organizers can reduce their impact and contribute to the transition to a more sustainable society.
In addition, raising awareness and mobilising all stakeholders (participants, partners, service providers) around these issues strengthens collective responsibility and promotes the emergence of eco-responsible projects.
