Discover the essential event apps for planning, managing, and successfully executing your events with peace of mind
Introduction
Planning an event, whether professional, family, or among friends, can quickly become a real challenge. From coordinating participants and managing the budget to planning meals and communicating before and during the event, the to-do list is often long and complex. Additionally, it is essential to consider the management of contacts and activities associated with the event.
Contacts include suppliers, guests, and members of the organising team, while activities can involve games, entertainment, and presentations. By maintaining an overview and using appropriate planning apps, it is possible to effectively manage all these aspects and create a memorable event for all participants.
In this context, event applications, often simply referred to as "apps," have become essential tools for facilitating event management and enhancing the participant experience. These apps offer a variety of features, ranging from planning and tracking registrations to team coordination, communication with participants, and finding sponsors for the event.
In this article, we present a comparison of the top 10 apps for organising an event, focusing on their features, ease of use, and relevance for different types of events.
1 - Imagina: The Top Event App
Imagina is an all-in-one event app that simplifies the organisation of events of all sizes, whether for professional meetings, weddings, large appointments, or festivals. This event app stands out for its ease of use, allowing organisers to save valuable time and focus on what matters.
Imagina offers event planning, ticketing management for clients, tracking registrations and participants, as well as real-time content creation with attendees.
One of the standout features of the Imagina event app is its ability to adapt to the specific needs of each organiser through customisation options (colours, sponsor integration, appointment scheduling, sending notifications from your event app...).
Whether you want to create tailored invitations with beautiful colours, develop interactive seating plans, or design a dedicated website for your event, this event app has everything you need.
Moreover, Imagina prides itself on providing responsive and effective customer support, ready to answer all your questions and assist you throughout the planning of your event.
In short, with its comprehensive features and user-friendly interface, the Imagina event app is the go-to solution for clients who need optimal management of their events.
2 - Trello: An effective option for event organisation
Trello is a versatile project management tool that can be used to organise events.
With its system of boards, lists, and cards, Trello allows for easy tracking of tasks, their progress, and the distribution of responsibilities among team members. While it is less specialised in events compared to Imagina, Trello remains an effective option for managing events of various scales.
The user-friendly Trello app facilitates task management, collaboration among team members, and communication with participants. Participants can add labels, deadlines, comments, and attachments to cards to keep all important information at hand.
Trello also offers integration features with other popular apps such as Google Drive and Slack, allowing project managers to centralise their tools and simplify event project management.
3 - Asana: A collaboration-focused app for event organisation
Asana is the ideal project management app for organising events due to its focus on team collaboration.
The web or mobile app allows for working together on all stages of the event, assigning tasks to team members, and tracking their progress in real time. The clear and intuitive Asana app facilitates planning and coordinating event projects for optimal organisation and rigorous tracking of participants.
Asana’s integrations with other popular tools such as Google Drive and Slack provide event organisers with a solution to centralise their work products, simplify project management, and improve communication among team members and participants.
The Asana app also offers a variety of content formats (list, board, notifications, calendar view, or timeline) to visualise tasks and deadlines, along with ready-to-use project templates to facilitate event setup.
With its advanced features and emphasis on team collaboration, the Asana app is the ideal solution for setting up a successful and well-orchestrated event organisation.
4 - Slack: The essential tool for optimal communication during event organisation
The Slack app is an indispensable tool for businesses to ensure successful events through smooth and effective communication among team members, whether they are working remotely or in person.
The themed channels allow discussions to be organised based on topics, departments, or projects, keeping conversations structured and easy to follow.
The integration of the Slack app with other applications such as Trello, Asana, Google Drive, or Zoom facilitates collaboration and centralises the types of information necessary for event organisation for participants.
The Slack app also offers advanced features such as message search, notifications, file sharing, video calls, and custom reactions, making communication more engaging and interactive.
5 - GoFundMe: The ultimate fundraising app
GoFundMe is a comprehensive solution for organising events, offering organisers the ability to raise funds and invite participants through an easy-to-create fundraising page.
The app's scheduling features help participants plan their attendance at the event, while ticket sales are easily managed through the app. Organisers can also find sponsors for their event by connecting with businesses and partners via the platform.
Event registrations can be sent quickly and easily via social media or email. Participants can interact with the fundraising app to purchase tickets, access detailed event information, and share their experience with others.
6 - Meetup: The ideal app for networking and local events
Meetup is an app focused on creating groups and local events to bring together people with shared interests. The app simplifies the organisation of networking events, workshops, conferences, and informal meetups by easing the invitation and registration management process.
The Meetup app facilitates the creation and management of local groups by allowing organisers to define specific goals, themes, and membership criteria for networking.
The app also encourages active participation from members, giving them the opportunity to propose event ideas, provide feedback, and share their experiences.
The intuitive interface of the Meetup app allows organisers to publish event details, manage registrations, and communicate with participants.
Additionally, the app offers tools to promote events by making them visible to interested members and facilitating sharing on social media.
7 - Doodle: A simple online app for efficient event planning
Doodle is an online scheduling app that makes it easy to find suitable dates and times for all participants of an event. Thanks to its simplicity, the Doodle app saves time and avoids endless email exchanges to find the ideal slot.
To use the Doodle app, simply create a poll proposing several dates and times, then share the link with your team members or participants. Each person indicates their availability, and the tool determines the best option based on responses, thus facilitating coordination and planning for your event.
The Doodle app also offers advanced features, such as creating polls with location options, adding comments, or setting reminders for participants. The tool can be integrated with popular calendar apps like Google Calendar, Outlook, and iCal for automatic event syncing.
8 - Google Forms: The practical app for managing registrations and collecting information
Google Forms is a free and easy-to-use tool for creating online forms, ideal for managing event registrations, collecting information about participants, or conducting surveys. With its user-friendly interface and customisation options, the Google Forms app adapts to all types of events and needs.
One of the main advantages of the Google Forms app is the automatic integration of collected data into Google Sheets, making it easier to analyse, manage, and export responses.
The Google Forms app also offers advanced features such as adding images, videos, or conditional sections, as well as flexible sharing options, allowing the form to be distributed via email, direct link, or integration on a website.
9 - Facebook Events: A powerful tool for promoting your event and strengthening your brand image
The Facebook Events app is an integrated tool within the popular Facebook platform that facilitates event promotion by creating events, inviting people, and sharing information and content to engage the online community.
When creating an event on Facebook, you can provide details such as the date, time, location, and description, as well as captivating images or videos. Participants can confirm their attendance, express interest, or share the event.
The Facebook Events support also allows interaction with participants before, during, and after the event through updates, responses to questions, and gathering feedback.
10 - Leasyt: The All-in-One mobile app for online event planning and management
Leasyt is a mobile app that offers a comprehensive solution for planning and managing online events. The app provides scheduling features to facilitate participant coordination.
Organisers can effectively plan event activities and tasks by setting dates and times via the app.
Leasyt is a mobile app that offers a complete solution for planning and managing online events. Organisers can easily create a customised event page, send invitations, and sell tickets for their event.
The app provides scheduling features to facilitate participant coordination. Leasyt also offers networking features for event participants.
Finally, the app provides a practical solution for organisers looking for sponsors for their event.
Conclusion
In conclusion, today’s digital world offers a multitude of apps to facilitate event organisation, regardless of its size or nature. Imagina stands out for its versatility and ease of use, providing a solution for planning, managing, and tracking events. The applications can be highly useful depending on your specific needs and the aspects of organisation you wish to optimise.
It is important to consider the features you need, ease of use, and the integrations offered by each event app to find the one that best meets your expectations, as well as those of your clients, sponsors, and participants.
FAQ: Event App
What is the best app for organising an event on iPhone?
Imagina is considered the number one app due to its numerous features and ease of use. It is available on the Apple Store and Google Play for Android devices. Regular updates ensure users always have access to the latest information and features, while support for multiple languages, including English, makes it accessible to a global audience.
Do organisers recommend Trello and Asana for event organisation?
Yes, they recommend Trello and Asana, which are adaptable and effective project management tools for planning and organising events with a significant impact on technologies.
Which event app offers the best user experience for team communication during event organisation?
Slack is ideal for business teams working on event organisation, offering an intuitive user experience and positive feedback in the form of surveys from many users/participants. Slack is GDPR compliant and provides clear information on how it handles participants’ personal data, offering enhanced security. Regular updates also ensure a smooth and reliable experience for app participants.
How do I choose the best project management app for my event with the best possibilities?
It is essential to consider the specific needs of your event and your team. You can combine multiple project management apps to benefit from their complementary features and thus take advantage of the best possibilities for your event.
Are the event apps presented free?
Some platforms, like Google Forms, offer free features, while others provide free plans with limited options. However, when it comes to organising prestigious events, brands like Louis Vuitton are known for their closeness to clients and attention to detail, which may involve additional costs for exclusive features and services.
What are the advantages of using a mobile app to plan an event?
A mobile app allows for real-time collaboration, better organisation, and easier tracking of tasks and deadlines, contributing to the success of the event.
How can security software help everyone comply with GDPR when we use a screen to store sensitive data?
Security software can help comply with GDPR regulations when using our screen to store sensitive data.
